Beginning on January 22, 2017, employers must use the newest version of Form I-9, Employment Eligibility Verification, released on November 14, 2016. Form I-9 is used to verify the identity and work eligibility of every new employee hired or for the reverification of expiring employment authorization, if applicable.
Pursuant to the Immigration Reform and Control Act of 1986 (IRCA), all U.S. employers are required to complete a Form I-9 for every employee to verify that the individual is authorized for employment in the United States.
The new version of Form I-9 contains the following changes:
- The addition of prompts to aid with accurate recording of information;
- The ability to enter multiple preparers, as well as translators; and
- A supplemental page for additional information;
The revised Form I-9 is also easier to complete on a computer and contains specific enhancements for computer use, including: drop-down lists, calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. Additionally, each form will generate a unique quick response (QR) code once completed, which is readable by most QR readers.
The updated form is beneficial to employers with foreign national employees, as the certification in Section 1 has been streamlined to require that employees only need to provide other last names used in Section 1, rather than all names used.
Employers should continue to retain and store previously completed forms for existing and former employees in accordance with guidance provided on I-9 Central. Please contact our office if you have any questions about compliance.